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Your Data and the EFT Gathering

The EFT Gathering is run by Emotional Health Ltd which is run by me Gwyneth Moss. Its the online systems I use which enable me to run this annual event, inevitably these systems collect and store data. On this page I will try and explain what, how and where.

I do not intentionally collect or store any unnecessary data and I do not share or trade any data with anyone else.  The system providers I use are well established companies that I have used for many years.

What personal data we collect and why we collect it

Events

To run the Gathering we need your name, email, phone number and location.  Your name and location are printed on your badge to help you get to know other people at the event. Your email, name and location are shared with other attendees in a directory so that you can stay in touch after the event, when you book your place there is an option to remove your name from this directory, or you can contact me at any time and I will remove your name. We only ask for your phone number so that we can contact you with a reminder if you have not paid for your place or there is any emergency at the event.

After the event we will use your email to send out handouts from the presenters and news of future events. We will not use your email for any other purposes and all emails will have an unsubscribe link.

The booking system for all of our events is Regonline which is a subsidiary of Cvent an American company. You can read the Cvent privacy policy at Cvent.com and there is a link to it on all emails sent through the Regonline system.

We no longer have a ‘special needs’ question on the event registration form because there are complex issues around collecting data about any special needs. If you have special needs please reply to the booking email.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

There is a Facebook like button and Social Share buttons on this website. Use these only if you accept Facebook’s privacy policy. I don’t know what Facebook does if you click these buttons.

Analytics

The privacy issues around Google Analytics are complex and I don’t understand them. Analytics is useful for me to know how well the website is working. But I don’t know what Google or others do with your data so for now I have removed Analytics.

Who we share your data with

We do not share your data with anyone. We do not share, sell or trade any data.

However your bookings are processed by Cvent and their privacy policy applies see www.cvent.com

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (presenters who create a profile), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Please use the contact form on this site or call  me, Gwyneth Moss on 01943 600522

Additional information

How we protect your data

All data is held offline on password protected hardware or is held by Cvent and protected by industry standard security.

This website is hosted by 34sp.com with two factor authentication in place.

What data breach procedures we have in place

If there is any form of data breach we will email you to tell you

What third parties we receive data from

None

What automated decision making and/or profiling we do with user data

None

Industry regulatory disclosure requirements

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